OFFICE ADMINISTRATOR

Royal LePage Nanaimo Realty has a full-time employment opportunity for an organized, detail oriented and professional office administrator in our Property Management Division in Nanaimo, BC.

The job responsibilities will include (but are not limited to):

·         Answer (and screen) all phone calls, emails, client inquiries at front reception

·         Receive and receipt payments for tenants, clients, etc

·         Process rental applications and submit to Property Managers

·         Process and send DocuSign documents

·         Post/edit/renew/delate all rental listings on Internet sites

·         Keep supplies stocked, make orders

·         Update database/software program

·         Prepare list of interim inspections/set up appointments when requested

·         Filing

·         Calling clients to confirm appointments

·         Receive/distribute mail

·         Scanning

·         Job sharing

·         Open and Close office each day

Our ideal Office Administrator will possess the following:

·         1+ Years of recent, administrative experience

·         Computer proficiency, including MS Office, Excel, Google/gmail, and the desire and ability to learn new systems.

·         Strong attention to detail, time-management, prioritizing, and multi-tasking skills.

·         Extremely well organized, disciplined, and able to work well in a busy team    environment.

·         Ability to work independently and take initiative.

·         Ability to understand and interpret administrative challenges and identify solutions to non-routine queries.

·         The ability to communicate clearly both verbally and in writing.

·         Strong writing and proofreading skills.

·         Basic bookkeeping skills.

·         Build and maintain strong customer relations.

Extensive training provided.

Please submit your resume to: brendagilroy@royallepage.ca